HR Coordinator

Budapest, HU, 1117

Human Resources

Sophos makes IT security simple with next-generation solutions that protect networks, servers, and devices, wherever they are. Today, more than 100 million users in 150 countries and a global network of channel partners trust Sophos to deliver simple solutions to complex security challenges. Focused on innovation and backed by a global network of Sophos Labs threat intelligence centers and industry-leading support, Sophos delivers solutions that are simple to deploy, maintain, and manage, enabling organizations to focus on performance and growth. Sophos — Security made simple.


Job Purpose


Deliver robust and proactive HR support for the UK&I and Nordics and Hungary HR teams. Part of a wider EMEA HR Coordinator team, based across multiple countries, the role requires a strong team player with a broad interest in all areas of HR.

Duties & Responsibilities


  • Supporting the processes associated with the recruitment cycle, including compiling and gaining approval of Requisition Requests, Offer Approvals, preparing Offers and Contracts of Employment
  • Initiating employee checks and VISA applications and managing same through to conclusion
  • Updating and maintaining our Applicant Tracking System and contributing to its development as part of a broader project team
  • Regular reporting for the whole of the Talent team across EMEA including weekly and monthly
  • Updating and maintain the HR database and physical files, for new hires; ensuring that data is 100% accurate for all employees, verify and maintain required employee documentation, ensuring current and compliant
  • Coordinate and manage the On-Boarding process, ensuring consistency and quality is maintained for new employees joining Sophos to ensure a smooth start and great first day experience
  • Perform customer service functions by answering candidate and employee requests and questions, relating to Talent specifically but can be more generically HR where the answer is known
  • Input and manage our Supplier One Trust system and Purchase Orders using our Purchasing systems
  • Establish and maintain reports for our EMEA contractor base
  • Support Company initiatives related to our D&I program, with opportunity to be a participant in global employee resource groups on a variety of D&I topics.
  • Supporting management interviewing scheduling on request

Organizational Responsibility


  • Working with confidential data / maintaining absolute confidentiality
  • High degree of accuracy and accountability in the quality and timeliness of their work
  • Questions inaccuracies or seeks full clarity to ensure the correct result is achieved
  • Seeks operational efficiencies
  • Applies strong reporting and analytical skills to ensure the team have a continuous and current referenced point for status




  • Experience in a focused Coordinator role (supporting/administrative)
  • Working on highly confidential matters
  • Handling high volume of admin work
  • Working / delivering against agreed business service levels agreements
  • Working with HRIS or similar system

Skills & Abilities



  • Knowledge of HR processes
  • Ability to work independently, and check or challenge if not clear
  • Effective interpersonal and communication skills, both verbally and in writing
  • High sensitivity in dealing with employees
  • MS Office knowledge incl. Outlook
  • Strong organizational skills and ability to prioritize multiple tasks
  • Fluent in English (spoken and written)




  • Cross-cultural experience
  • Ideally bi-lingual - any relevant EU language




  • Reliability: Close attention to detail
  • Openness: Resilience
  • Reliability: Planning and organising
  • Reliability: complete confidence
  • Team player


At Sophos, we want every organization to be protected by innovative, next-generation IT security, even those who don't have a huge IT staff. We protect organizations of all sizes, all around the world by making enterprise-grade security that is simple to deploy, manage, and use. It is our passion, and something we are truly proud of.

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