EMEA Payroll Specialist

Abingdon, GB, OX14 3YP


Sophos Overview – Cybersecurity Evolved

Sophos evolves to meet every new challenge, protecting more than 400,000 organizations of all sizes in more than 150 countries from today’s most advanced cyberthreats. Powered by SophosLabs, our cloud-native and AI-enhanced solutions are able to adapt and evolve to secure endpoints and networks against never-before-seen cybercriminal tactics and techniques. Managed through our award-winning, cloud-based platform, Sophos Central, our best-of-breed products work together through our unique Synchronized Security system to share threat intelligence and respond to evolving threats. The Sophos suite of products secures networks and endpoints against automated and active-adversary breaches, ransomware, malware, exploits, data exfiltration, phishing, and more.



Job Purpose


The EMEA Senior Payroll Specialist will report to the EMEA Centralised Payroll Controller and will have direct responsibility for managing payrolls for multiple entities across the Western Europe region, namely France, Netherlands, Belgium, Spain. The role includes all elements of the end-to-end process for payroll and direct interface with the outsourced Payroll providers. In addition, you will be expected to develop strong working relationships with HR, the business and other back office departments together with providing a first-class payroll service. This position will be part of a dynamic and experienced payroll team located across EMEA and will be key in developing and improving services delivered within the newly created shared service team. 


Main Duties


  • Responsible for the end to end payroll processing of Western Europe payrolls, including preparation, processing, post-Payroll and tax filing, in coordination with the outsourced payroll solution provider
  • Assisting in developing, improving and delivering against service level agreements, maintaining excellent standards of service to local Financial Controllers and Employees relating to all payroll matters
  • Maintain payroll processing system and records by gathering, calculating, and inputting data
  • Review data feeds from HR system, ensuring fixed data changes are made in the payroll system and data remains consistent across the two systems
  • Work closely with the payroll vendor and other third parties to ensure a smooth monthly process
  • Administer employees’ benefits including liaison with relevant suppliers
  • Deliver payroll and accounting month end closing procedures and reconciliations to strict deadlines
  • Maintain the internal Payroll Procedures manual, updating any changes in process and documenting new processes
  • Respond to complex payroll questions from cross-functional departments and employees, escalating as needed
  • Recommend ongoing process improvements to enhance the quality/reduce the cost of Payroll services
  • Ensure compliance and control requirements are met and ensure the production of all external compliance reporting and deliverables are completed timely and accurately
  • Preparation of required reports and/or payment to government agencies, insurance companies or other organisations
  • Ensure all ERS/EES Pension contributions are calculated, paid and reported to the relevant investment funds timely and accurately
  • Support the internal audit and external audit requests as necessary
  • Support HR and HPBPs to help resolve Payroll related issues, employee benefits in kind, irregular payments, employee or vendor inquiries
  • Ensure all employee related matters are appropriately dealt with and/or escalated via HR where relevant, particularly (but not restricted to) sickness and absence recording matters required for payroll compliance
  • Remain current on all WE local regulations involving Payroll
  • Provide analysis for monthly/quarterly/annual variances to Plan/Forecast on headcount costs with significant variances investigated and justified where applicable to Regional Controller
  • Prepare and deliver each payroll and accounting month end closing procedures to strict close deadlines


Special Conditions


  • Holiday restrictions may apply at month-ends, quarter ends and financial year end.
  • Required to work with complete confidentiality
  • Flexibility is required to assist in periods of high-volume of work


Organisational Responsibility 



  • Reports to the EMEA Centralised Payroll Controller






  • Strong payroll and benefits knowledge across international payrolls
  • Working with outsourced payroll providers and managing elements of the payroll process in accordance with local payroll compliance
  • Extensive technical international payroll experience
  • Experience in working with payroll systems and HR business partners
  • Working within a highly sales driven and fast moving culture
  • Working with SAP HRIS, ADP Streamline, SDWorx




  • Working within a software company, ideally a global organisation
  • Worked as part of a global Finance organisation supporting global actions and initiatives
  • Experience of working cross functionally with HR on enhancements and improvements
  • Knowledge of centralised services working to SLAs
  • Improving processes and controls


Skills and Abilities




  • Excellent interpersonal, listening and oral communication skills
  • The ability to work to deadlines whilst maintaining accuracy and attention to detail
  • Strong customer focus
  • Numeracy
  • Handling multiple priorities effectively
  • Working collaboratively within a team environment
  • Highly organised and efficient




  • Negotiates well in difficult situations with a deep sensitivity to cultural and regional differences
  • Advanced MS Excel skills (pivot, lookups)
  • Language – French, Dutch, Belgian




  • Attention to detail
  • Driving for quality
  • Planning & Organising
  • Tenacity
  • Judgement




  • International payroll management




  • Sound understanding of EMEA payroll compliance - payroll laws and regulations for each country within the region
  • Maintains knowledge on rules and regulations governing Western Europe region through attendance at workshops and events as needed


Equal Opportunities


Sophos is committed to equality opportunity in all areas of its work. All qualified applicants will be treated in a fair and equal manner and in accordance with the law regardless of gender, marital status, race, religion, colour, age, disability or sexual orientation.


If you choose to explore this opportunity, and subsequently share your CV or other personal details with Sophos, these details will be held by Sophos for 12 months in accordance with our Privacy Policy and used by our recruitment team to contact you regarding this or other relevant opportunities at Sophos.  If you would like Sophos to delete or update your details at any time, please follow the steps set out in the Privacy Policy describing your individual rights.  If you have any questions about Sophos’ data protection practices, please contact dataprotection@sophos.com.

At Sophos, we want every organization to be protected by innovative, next-generation IT security, even those who don't have a huge IT staff. We protect organizations of all sizes, all around the world by making enterprise-grade security that is simple to deploy, manage, and use. It is our passion, and something we are truly proud of.

Job Segment: ERP, Cloud, Information Systems, SAP, Technology